Job Description
Maventeq Systems Limited – Our client, a multinational Oil and Gas company in Nigeria, is recruiting suitably qualified candidates to fill the position below:
Job Title: Secretary
Locations: Lagos and Port Harcourt, Rivers
Slot: 10 Openings
Responsibilities
Schedule management:
Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
Ensures transverse collaboration with other HR Secretaries in DW & JV
Monitors annual leave and scheduled absences of all divisional personnel.
Record Keeping:
Is aware and ensures effective quality control and record keeping of all documents handled
Follows up with relevant office for approvals and/or request validations
Maintains up to date Chrono register.
Logistics Support:
Co-ordinates travel arrangements for GM+ and/or team.
Raises & follows up mission order requests for the team
Organises logistics for team as required.
Memo/Report Preparation:
Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
Prepares and communicates DoA announcements.
Prepares such letters as are in relation to the division’s activities to external parties.
Handles all divisional correspondences (distribution of gifts, letters, etc.).
Administrative support:
Manages divisional stationery and office consumables.
Supports to raise SPRs for team as required.
Any other duties as may be assigned by hierarchy.
Accountabilities
Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
Responsible for providing administrative, logistical & secretarial support for team.
Responsible for handling all incoming & outgoing correspondences.
Qualifications / Experience Required
HND / BSC Secretarial Studies, Administration or Management Science.
1 – 2 years’ experience in any role, for a general secretary.
3 – 5 years’ experience for GM+
Proficient use of Microsoft office tools.
Location
Lagos: 7 Openings
Port Harcourt: 3 Openings.
Application Closing Date
6th December, 2024.
How to Apply
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Title as the subject of the mail.
Note: Only candidates who meet the job requirements will be contacted
